Official HOA Records Request
Letter Template & Inspection Demand

SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED & ELECTRONIC MAIL

Date: October 1, 2026

TO:
Board of Directors & Custodian of Records
Oakridge Estates Homeowners Association, Inc.
c/o Premier Community Management, LLC

FROM:
Jane & John Doe
1234 Meadowview Lane, Dallas, TX 75201

RE: FORMAL STATUTORY DEMAND FOR INSPECTION AND COPYING OF ASSOCIATION BOOKS AND RECORDS
Statutory Authority: Texas Property Code § 209.005 (Mandatory 10-Business-Day Disclosure & Statutory Damages)

Dear Board of Directors and Custodian of Records:

As a member in good standing of Oakridge Estates Homeowners Association, Inc., I hereby submit this formal written demand pursuant to Texas Property Code § 209.005 (Mandatory 10-Business-Day Disclosure & Statutory Damages) to inspect and copy designated official records of the association.

1. SPECIFIC CATEGORIES OF OFFICIAL RECORDS REQUESTED:
a) All violation tracking logs, architectural citation spreadsheets, and enforcement records for the preceding twenty-four (24) months, redacted only as strictly required by state privacy statutes;
b) The complete historical violation file, inspection notes, contractor work orders, and photographic records relating to 1234 Meadowview Lane, Dallas, TX 75201;
c) All correspondence between the management agent and board members regarding covenant enforcement policies.

2. FORMAT AND DELIVERY METHOD:
Pursuant to statutory disclosure rules, I elect to receive these records in electronic format (PDF files delivered via secure email or download link).

3. MANDATORY STATUTORY TIMEFRAME & PENALTIES:
Under applicable law, the association has a mandatory statutory window (typically ten (10) business days) from receipt of this request to provide access or electronic copies of the requested documents. 

Please be advised that under governing statutes, an association's failure or willful refusal to provide access within the statutory window triggers mandatory statutory damages (e.g., $50 per day up to statutory maximums), plus liability for all reasonable attorney fees and court costs incurred to compel disclosure.

Please confirm receipt of this demand and provide the scheduled production date and estimated copying charges (if any) within five (5) business days.

Sincerely,

_________________________________________
Jane & John Doe
1234 Meadowview Lane, Dallas, TX 75201
Email: [Homeowner Email] | Phone: [Homeowner Phone]